Privacy

Where data is hosted

Passfolia is hosted in the European Union (Ireland). Account data and the product data you enter are stored and processed in the EU.

What we collect

• Account data, your name, email and organisation, to create and secure your account.
• Product and passport data, the fields you (or your suppliers, via a request link) enter about your products. You control this data; you can edit, export and delete it.
• Supplier request data, the email address you send a request to, and the values that supplier submits.
• Passport analytics, when a public passport page is viewed we record a privacy-light event (a count and a coarse referrer class). We do not record personal data, and we do not build profiles of visitors.
• Operational logs, standard server logs needed to run and secure the service.

What we don't do

We do not sell your data. We do not use third-party advertising trackers. Public passport pages are designed to work without collecting personal data from the people who scan them.

Controller and processor

For your account and the way you use Passfolia, we act as data controller. For the product data you publish, you are the controller and Passfolia is your processor, you decide what goes into a passport and who can see it (public or restricted fields).

Your rights

Under the GDPR you can access, correct, export or delete your personal data. You can export all your product data to JSON and CSV at any time from your account. To exercise any right, or to ask a question, email privacy@passfolia.com.

Retention

We retain your account and product data for as long as your account is active. Published passport versions are retained so that a passport remains resolvable over a product's life; you can delete products and versions, and we delete account data on request when you close your account, subject to any legal retention obligations.

Cookies

We use only the cookies needed to sign you in and keep your session secure. We do not use advertising or cross-site tracking cookies.

Questions about privacy: privacy@passfolia.com.